What is a Transaction Coordinator?
A Transaction Coordinator (TC) is a real estate professional who manages the administrative side of a deal from contract to close. TCs track contract deadlines, coordinate with lenders and title companies, collect signatures, and keep all parties aligned through closing.
In more detail
A TC takes over once a property goes under contract. Responsibilities include opening escrow, tracking inspection and appraisal deadlines, chasing required documents, uploading to the brokerage's compliance system, and coordinating the closing appointment. Good TCs prevent missed deadlines, commission disputes, and compliance failures.
TCs can be in-house brokerage staff, independent contractors working per file (typical fee $300-$500 per transaction), or offshore virtual TCs through managed staffing ($1,500-$2,800 per month full-time, handling 10-20 files). Licensing requirements vary by state.
Typical TC checklist
- Open escrow, order title, disclose as required.
- Track contingency deadlines: inspection, appraisal, financing.
- Coordinate with lender, title, inspector, and co-op agent.
- Collect and upload documents to broker compliance.
- Schedule closing and confirm disbursement.
Related terms
Common follow-up questions
It depends on the state. Some states (e.g., California) require a real estate license or broker affiliation. Others allow unlicensed TCs for purely administrative tasks.
A full-time TC typically manages 20-40 active files at various stages. Productivity depends on brokerage systems, checklist quality, and TC experience.
Yes for administrative TC work. Compliance-sensitive tasks requiring a state license must stay with a licensed person. Many brokerages split the role.