Hire a Remote Legal Assistant for Your Law Firm
A dedicated, full-time remote legal assistant for US law firms, solo practitioners, and mid-size practices. Trained on Clio, MyCase, PracticePanther, and Filevine. All work performed under attorney supervision. Starting at $1,400/month, fully managed.
What a Remote Legal Assistant Does for Your Law Firm
A remote legal assistant for a law firm handles the administrative layer that keeps a practice running: new client intake, scheduling, calendar and deadline management, document preparation and formatting, billing entry, and routine client communication. Every task is performed under the direct supervision of a licensed US attorney, consistent with ABA Model Rule 5.3 on the responsibility for nonlawyer assistance. Our legal assistants do not practice law, do not provide legal advice, and do not sign pleadings.
For solo attorneys and small firms, a virtual legal assistant is often the first hire that pays for itself within 60 days. According to Clio's Legal Trends Report, attorneys only bill 2.5 of every 8 hours on average. The rest is lost to admin. A dedicated remote legal assistant recovers 15 to 25 billable hours per attorney per week.
Key Responsibilities of a Remote Legal Assistant
- New client intake: conflict checks, engagement letters, retainer collection
- Calendar management and court date tracking (under attorney review)
- Document preparation and formatting from attorney templates
- E-filing preparation and docket tracking support
- Time entry and billing capture in Clio, MyCase, or PracticePanther
- Invoice generation, trust accounting entries, and LawPay processing
- Client communication on scheduling, status updates, and document requests
- Medical records requests for PI and disability files
- Deposition and hearing scheduling with court reporters and opposing counsel
- File organization, indexing, and Bates labeling support
- Deadline docketing into case management and rule-based reminders
Tools and Software Your Legal Assistant Knows
We recruit from a specialized pipeline with US law firm experience. Our remote legal assistants have hands-on with:
- Clio Manage and Clio Grow - matters, time, billing, intake, CRM
- MyCase, PracticePanther, Smokeball, CosmoLex
- Filevine and Litify - PI, mass tort, and complex litigation workflows
- LawPay, QuickBooks, and trust accounting basics
- E-signature - DocuSign, Adobe Sign, Clio signatures
- Court portals - PACER, CM/ECF, state e-filing systems (under attorney review)
- Communication - Microsoft 365, Google Workspace, RingCentral
Why Law Firms Outsource to a Virtual Legal Assistant
Solo attorneys and small firms face a capacity problem: the work needed to serve 50 active matters is admin-heavy, but hiring a full-time in-office assistant at $50,000 to $65,000 per year plus benefits does not pencil out until you have 3 attorneys. A virtual legal assistant service gives you the leverage without the overhead.
Outsource law firm admin arrangements are increasingly common and expressly contemplated by state bar guidance. ABA Formal Opinion 498 on virtual practice, and various state bar ethics opinions, permit the use of offshore nonlawyer assistants provided the supervising attorney ensures competence, confidentiality, and compliance with the rules of professional conduct. Teckas structures every engagement to support that.
Cost: Local Legal Assistant vs Teckas Remote
| Local US Legal Assistant | Teckas Remote | |
|---|---|---|
| Monthly cost | $5,500 - $7,500+ | From $1,400 |
| Benefits and payroll tax | You pay | Included |
| Practice software training | You pay | Included |
| NDA and confidentiality | You draft | Standard in contract |
| Attorney supervision | Required (local) | Required (you) |
| Contract | 12+ months | Month-to-month |
How to Hire a Legal Assistant Through Teckas
- Book a discovery call. We learn your practice area, caseload, software stack, and confidentiality requirements.
- Interview shortlisted assistants. Within 5 to 7 days you review 2 to 4 candidates with law firm experience. You pick your favorite.
- Onboard and go live. NDA, security setup, firm-issued accounts, and supervised onboarding. Your assistant is live within 2 to 3 weeks.
Get Back 20 Billable Hours a Week
A dedicated virtual legal assistant frees attorneys to actually practice law.
Talk to Teckas →Why Law Firms Choose Teckas for Legal Staffing
Teckas is a managed remote staffing partner structured for professional services. Every remote legal assistant we place is a dedicated full-time employee who works only for your firm during their shift, under your supervision, on your systems.
- Legal focus. Specialized pipeline for law firms and legal services.
- Compliance-first setup. NDA, endpoint security, MDM, VPN, and written supervision protocols.
- Practice area fit. We match to PI, family, estate, immigration, criminal defense, or transactional practice.
- No long-term lock-in. See transparent pricing with month-to-month terms.
- Replacement guarantee. Free replacement if the fit is wrong.