Hire a Remote Transaction Coordinator for Your Real Estate Team
A dedicated, full-time remote transaction coordinator for real estate agents, teams, and brokerages across the US and Canada. Fluent in Dotloop, SkySlope, DocuSign, and Brokermint. Starting at $1,400/month, fully managed. Works in your time zone.
What a Real Estate Transaction Coordinator Does for Your Business
A real estate transaction coordinator remote hire is the person who takes a signed contract across the finish line. From the moment a purchase agreement is executed, your TC opens the file, tracks every contingency and deadline, herds signatures, coordinates with title, lender, co-op agents, and inspectors, and makes sure nothing slips through the cracks before closing. For a top-producing agent or small team, a dedicated TC is the difference between closing 30 deals a year and 80.
Teams that outsource a remote TC for real estate typically recover 10 to 15 hours per agent per week. That time goes straight back into prospecting, showings, and listing appointments, which is where commissions actually get made. Our transaction coordinator outsourcing model gives you a full-time dedicated TC for less than the cost of a part-time local hire.
Key Responsibilities of a Remote Real Estate TC
- Open new transactions in Dotloop, SkySlope, or Brokermint within 24 hours of executed contract
- Build and maintain the master timeline: inspection, appraisal, loan, title, closing
- Send introduction emails to buyer, seller, co-op agent, lender, and title company
- Chase missing signatures, disclosures, and addenda via DocuSign or Dotloop
- Schedule inspections, appraisals, and final walkthroughs
- Monitor contingency deadlines and send reminders 48 to 72 hours in advance
- Coordinate with title, escrow, and the lender on clear-to-close
- Prepare the broker compliance file and submit for review
- Send closing gift requests, review forms, and past-client nurture kickoff
- Update the CRM (Follow Up Boss, kvCORE, BoomTown) with file status
- Run weekly pipeline reports for the agent or team lead
Tools and Software Your Remote TC Knows
We recruit transaction coordinators who already know the real estate tech stack. Our TCs have hands-on experience with:
- Dotloop - loops, templates, e-signature, compliance
- SkySlope - files, DigiSign, checklists, broker review
- DocuSign and DocuSign Rooms - envelopes, templates, audit trails
- Brokermint and Paperless Pipeline - commission tracking, compliance
- Trello and Asana - transaction pipeline boards
- Follow Up Boss, kvCORE, BoomTown - CRM updates and tagging
- MLS systems - listing input support, status changes
Why Real Estate Teams Outsource Transaction Coordination
Most agents do not leave the business because they cannot sell. They burn out on paperwork. The average residential transaction generates 40 to 80 documents and requires coordination across 6 to 10 outside parties. Missing a single deadline can tank a deal or trigger a broker compliance issue.
Outsourcing a remote TC for real estate solves three specific pain points: capacity during peak season, compliance consistency across agents, and cost. According to the National Association of Realtors member profile, teams that add a dedicated TC typically see a 20 to 40 percent increase in closed transactions the following year because agents get their selling time back.
Cost: Local TC vs Teckas Remote TC
| Local US TC | Teckas Remote TC | |
|---|---|---|
| Monthly cost | $4,000 - $5,500+ | From $1,400 |
| Per-file contract TC | $300 - $500 per file | Unlimited files |
| Benefits and payroll tax | You pay | Included |
| Software training | You pay | Included |
| Dedicated to your team | Yes | Yes |
| Contract | 12+ months | Month-to-month |
How to Hire a Real Estate TC Through Teckas
- Book a discovery call. We learn your deal volume, software stack, state, and team structure.
- Interview shortlisted TCs. Within 5 to 7 days you review 2 to 4 TCs with real estate experience. You pick your favorite.
- Onboard and go live. We handle HR, payroll, equipment, and software access. Your TC shadows live files for the first week, then takes over the pipeline.
Get Your Weekends Back
A dedicated remote TC handles the paperwork so you can focus on listings, showings, and closings.
Talk to Teckas →Why Real Estate Teams Choose Teckas for TC Staffing
Teckas is a managed remote staffing partner, not a freelance marketplace or per-file TC service. Every remote transaction coordinator we place is a full-time dedicated employee who works only for your team during their shift. You get the accountability of an in-house hire with offshore cost structure.
- Real estate focus. We maintain a specialized pipeline for real estate teams and brokerages. Your TC is not learning the business on your dime.
- Software-first screening. We test for real Dotloop, SkySlope, and DocuSign experience before you see a resume.
- Scale with volume. Add a second TC for listings versus buyer sides, or for a growing team, in under 2 weeks.
- No long-term lock-in. See transparent pricing with month-to-month terms.
- Replacement guarantee. If the fit is not right, we replace your TC at no cost.