Hire a Remote Dotloop Transaction Coordinator
A full-time remote TC who owns your Dotloop loops from contract to close. Template loops, compliance review, e-signature tracking, task templates, and brokerage-ready audit trails. Managed by Teckas, from $1,300 per month.
What a Dotloop Transaction Coordinator Does
A Dotloop transaction coordinator is the person who stands between a ratified contract and a clean closing file. They open the loop, pull in the right template documents, track e-signatures, coordinate with title, lender, co-op agent, and inspector, keep the task template moving, flag compliance gaps, and hand your managing broker a loop that audits cleanly. For a high-volume agent or team running 50 to 300 sides a year, a good TC is the difference between a scalable operation and a founder trapped in paperwork.
The TCs Teckas places already know Dotloop. They know the shape of the loop, the difference between a document template and a task template, how to fix a stuck signature request, and how to structure folders so your broker can audit in under 10 minutes.
Core Workflows Your Dotloop TC Owns
- Opening new loops from contract ratification using your template library
- Preparing and routing documents for e-signature to buyer, seller, co-op agent, and title
- Running the task template from contract to close: EMD, inspection, appraisal, loan, clear to close
- Compliance review against your brokerage checklist
- Coordinating with title, lender, co-op, and inspector via loop messaging or email
- Tracking contingency dates, earnest money deposit, and closing disclosures
- Chasing stuck signatures and missing documents
- Preparing the loop for broker review and submitting to compliance
- Commission disbursement authorization preparation
- Post-close: archiving, client gift coordination, and CRM stage update
- Weekly pipeline reports for the team lead or managing broker
Dotloop-Specific Skills They Bring
Our TCs are production Dotloop operators:
- Loops, folders, and template loops for buyer, listing, lease, and referral
- Document templates and form libraries with your state forms loaded
- Task templates aligned to your team's contract-to-close workflow
- E-signature requests, reminders, and audit trail pulling
- People management for buyer, seller, co-op, title, lender, and inspector
- Loop sharing and access control for multi-agent teams
- Compliance review using your checklist and brokerage-specific rules
- Reports and dashboards for pending loops, by stage and by agent
- Dotloop messaging and secure communication with clients
Related Tools They Can Work With
A TC rarely sits in Dotloop alone. Our coordinators work across the stack:
- CRMs: Follow Up Boss, kvCORE, Sierra Interactive, Lofty, BoomTown
- Other TMS: SkySlope, Brokermint, Paperless Pipeline for firms on hybrid systems
- E-signature alternates: DocuSign and Authentisign when needed
- Cloud storage: Google Drive, Dropbox, OneDrive
- Communication: Slack, Microsoft Teams, Google Workspace, Outlook
- Scheduling: Calendly, ShowingTime, Google Calendar
- Commission tools: Brokermint, Constellation1, Lone Wolf
- MLS portals for status updates and showing feedback
Cost: Local TC vs Teckas Dotloop TC
US-based transaction coordinators typically earn $45,000 to $62,000 per year per Indeed and Glassdoor listings, which is $3,800 to $5,200 per month before benefits and payroll tax. A Teckas Dotloop TC delivers the same output at a fraction of the fully loaded cost with no per-file commission carve-out.
| Local US TC | Teckas Dotloop TC | |
|---|---|---|
| Monthly cost | $4,200 - $6,000+ | From $1,300 |
| Dotloop training | Weeks on your time | Pre-trained |
| Benefits and payroll tax | You pay | Included |
| Per-file commission | Often required | Flat monthly |
| Recruiting and HR | You handle | We handle |
| Contract | 12+ months typical | Month-to-month |
How to Hire a Dotloop TC Through Teckas
- Book a discovery call. We learn your brokerage, state, compliance checklist, template library, and volume.
- Interview shortlisted candidates. Within 5 to 7 business days you review 2 to 4 Dotloop TCs matched to your volume. You pick your favorite.
- Onboard and go live. We handle HR, payroll, equipment, and Dotloop access. Your TC shadows for week one, runs under review in week two, and owns loops end-to-end by week three.
Close Cleanly, Every Single Time
Let a trained Dotloop TC take the paperwork off your plate so you can focus on listings, buyers, and closings.
Talk to Teckas →Why Real Estate Teams Choose Teckas for Dotloop TCs
Teckas is a managed remote staffing company. Every Dotloop TC we place is a full-time, dedicated Teckas employee who works only on your loops during their shift.
- Real estate specialists. We staff teams and brokerages on Dotloop, SkySlope, and Brokermint every month.
- Transaction-coordinator depth. Need a TC who can also handle CRM and lead routing? See our real estate transaction coordinator role.
- Compliance-ready. Our TCs work under your brokerage's review standards, not a generic checklist.
- Transparent pricing. See all-in monthly pricing with month-to-month terms.
- Replacement guarantee. Not the right fit? We replace at no cost.